Want an extensive rundown, sorted by the days leading up to the event? We've got you sorted.
If you've procrastinated and are only just getting started on putting the event together, now is the right time to start. At 2 weeks to go for your event, here's what you'll need to start with:
Choose a theme: It's a great idea to have a theme for your event. Your theme reflects what the event is going to be about.
Find a speaker or a guest: Every event needs a special guest who will deliver an address.
Confirm a date and time: Find the best time to conduct your event considering factors such as when your target audience would be free. Consider a weekend.
Know your target audience and how to reach them: For example, if you're targeting a working crowd, emails might be your best way to get the word around. If your audience is on the younger side, social media would effectively do the trick.
Make a poster and a blurb to advertise: If you're an expert at graphic designing, you've probably already got this in the bag. But fret not if you're not a very creative person, a simple and practical poster is all you need. You would also need a blurb to go with the poster when you advertise the event. Most importantly, don't forget to add the YBlockchain logo!
By now, you should have a theme, a guest speaker, a poster and a blurb to be able to advertise. With 7 days to go till your event, here's what you need to do:
- Send out poster and invites along with a registration link: It’s time to get the word out there. We recommend sending out a registration link to get an idea on how many people to expect.
- Confirm the agenda for the event: Make sure everything planned for the event fits the theme and double check on the guest and other agenda items.
- Send out reminders: In case there’s someone who missed the invite you sent out 4 days ago, they’ll be sure to see it now. It also wouldn't hurt to remind those who have already seen it 😜
- Send out the link to the event: If your event is online, be sure to send out the link to the event to those who registered for it, the day before your event.
- Conduct a dry run: It's always a good idea to roughly run through the entire event beforehand to make sure you aren't forgetting anything.
- Have an emcee: It's essential to have a person who will host the event, introduce the speaker and be a moderator during the course of the event.
Make sure your speaker and host are ready.
At 1 hour to go, send a reminder along with the meeting link to our Discord community.
If you haven't already, at 30 minutes to go, conduct a dry run of the event.
5 minutes into the event, share a screenshot of the event with your community to announce that you are live.